When you need a modern enterprise resource planning (ERP) solution to stay ahead in today’s workplace, you can trust Dynamics 365 Business Central to have the solutions you require. With convenient, cost-effective licensing options, you can access this robust tool to enhance collaboration and efficiency across your entire organization.

What is Dynamics 365 Business Central?

Dynamics 365 Business Central is an all-in-one business management solution. The easy-to-use, robust management tool is designed for small- to large-sized businesses, enabling them to respond and adapt to emerging business challenges with advanced ERP and customer relationship management (CRM) solutions.

Business Central can connect teams across your organization to help you improve collaboration, enhance productivity, and make more informed, data-driven decisions that empower you to meet business goals. With Business Central unifying and streamlining your business, you can experience greater efficiency and profitability. 

“ArcherPoint has a thorough understanding of our business. They guided us through until we felt comfortable running the system.”

Nissin Foods U.S.

What are the Dynamics 365 Business Central Licensing Options?

Business Central licensing is available in two levels — Essentials and Premium. You can choose full user licenses on the Essentials or Premium version of Business Central for employees who need complete access to business applications. You can select Team Member licenses if employees only need partial access to Business Central to complete certain functionalities.


Business Central Essentials offers access to several core financial, operational, and supply chain management features. It is a cost-effective and easy-to-use management solution that can help you as you begin your digital transformation journey.

The Essentials level of Business Central offers capabilities such as:

  • Financial management: With intelligent automation and consolidated financial and accounting data, you can streamline time-consuming tasks, improve bookkeeping accuracy, and ensure seamless data accessibility.
  • Project management: Manage and coordinate every aspect of your project, from budgeting and billing to profitability and reporting, from a centralized, unified platform.
  • Supply chain management: Business Central creates a real-time, comprehensive view of your entire supply chain, enabling you to improve accuracy and efficiency in every step.
  • Human resources management: Enhance workforce management processes and maintain continual compliance with employment laws and regulations with Business Central’s convenient HR management features.


Business Central Premium includes all the functionalities of the Essentials version with the addition of two components:

  • Manufacturing: From assembly management to basic capacity planning, your manufacturing requirements are easy to handle with a Premium license.
  • Service management: With a Premium license, you can handle service management needs for planning, dispatching, items, contracts, orders, and prices.

The Premium level is a more comprehensive and feature-rich version. It can enable you to facilitate sophisticated workflows, operations, and processes for improved efficiency.

Team Members

If your organization has many users who only need partial access to Business Central to conduct fundamental tasks, the Team Members licenses may be an ideal option. This license is assigned to a named user, granting read-only access to certain data and functionality in Business Central deployments. 

Employees with Team Member licenses can:

  • Read data within Business Central
  • Update existing customer, vendor, and item record data and entries
  • Approve or reject tasks in their workflows
  • Create, edit, and delete a sales or purchase quote
  • Create, edit, and delete personal information
  • Edit job time sheets for approval

What Pricing Plans Are Available for Business Central Licensing?

Business Central licensing is available as follows:

  • Essentials: Starting at $70 per user per month
  • Premium: Starting at $100 per user per month 
  • Team Members: Starting at $8 per user per month 

Business Central licensing is priced using a subscription model where you will pay a monthly fee for each user. These pricing plans are tailored for medium- and large-sized businesses that need a reliable ERP application to meet core business needs across functionalities such as financials, sales, or supply chain management.

How to Know Which Microsoft Dynamics 365 Business Central License Is Right for Your Business

The type of license that will work best for your business will depend on your specific needs and budget. Consider which employees need full access to your Business Central data and which will only need limited access. The extent of capabilities and customization options will also play a key role in determining which license is best suited for your organization.

The Essential license is ideal when you need a basic financial, operational, and inventory management system to support your daily operations. Essentials is considered suitable for most small- to medium-sized businesses across various industries.

A Premium license may be the right choice for your organization if:

  • You need extended functionality for manufacturing and/or service.
  • You have more complex business management requirements.

How ArcherPoint, Inc. Can Help

ArcherPoint, Inc. is your full-service ERP development and implementation partner, providing the comprehensive services and support you need to maximize your investment. We are dedicated to helping companies across industries access world-class ERP and cloud solutions that can scale with their growth and promote their success.

We are proud to provide:

  • Experienced assistance: Our certified professionals can help you find the right Business Central license for your unique operational needs.
  • Trusted expertise: We hold 11 Microsoft competencies and serve 14 countries, making us one of the largest upgrade teams and Business Central-only Partners worldwide.
  • Comprehensive solutions: Besides helping you select the best Business Central license for your business, we offer a wide range of Microsoft ERP services to help you optimize your resource planning processes.

We’d love to hear from you, so contact us online to request a consultation.

Speak with an Expert

When you work with the expert team at ArcherPoint, Inc., you can trust us to be entirely committed to your growth and success. We are here to support you on your digital transformation journey so you can enhance productivity and profitability. Contact us today to learn more about Business Central licensing and how we can help you implement it to promote efficiency across your organization.