How to Receive Goods Through the Scanner in Boltrics 3PL Software

Warehouse receiving sets the tone for everything that follows—inventory accuracy, billing, putaway efficiency, and customer satisfaction. When done correctly, it creates a clean, traceable inbound process. When done manually or inconsistently, it creates downstream issues that are hard to untangle.

In this walkthrough, Daniel Feltham-Lauzon demonstrates how to receive goods using a scanner in Boltrics 3PL for Microsoft Dynamics 365 Business Central, covering the full end-to-end workflow from EDI notification through posted inventory and automatic putaway creation.

From EDI notification to receipt completion

The process begins before a truck even arrives.

Receipts are typically created from an EDI notification, giving the warehouse visibility into what’s expected. From there, the receipt moves through a defined status flow:

• EDI / Expected
• Arrived
• Unloaded
• Received
• Ready (with deviation handling if needed)

This structured progression ensures both operational staff and administrators have real-time visibility into where inbound goods stand.

The video walks through how receipt lists display this information and how announced dates compare to actual arrival dates—critical for performance tracking and customer communication.

Unloading with a configurable checklist

Once the truck arrives, warehouse staff switch to the Inbound Scanner Menu in Boltrics WMS.

During unloading, users can:

• Complete a configurable unloading checklist
• Attach photos directly to the receipt
• Confirm arrival status

This step adds accountability and documentation to the receiving process—particularly valuable for damage claims or compliance-heavy environments.

Scanning handling units (license plate numbers)

After unloading, pallets (handling units or LPNs) are scanned directly into the system.

Using the scanner, staff can:

• Select the receipt
• Scan pallet/license plate numbers
• Confirm or adjust quantities
• Post the receipt

This real-time scanning ensures that inventory is updated accurately in Microsoft Dynamics 365 Business Central without manual re-entry or paperwork delays.

Once posted, the pallets are officially added to inventory.

What happens when quantities don’t match?

Discrepancies are a reality in warehouse operations.

If scanned quantities don’t match the expected receipt, Boltrics automatically triggers a 55 – Deviation process. This flags the difference for administrative follow-up while allowing operations to continue.

The system clearly separates:

• Operational receiving
• Administrative discrepancy resolution

This structure prevents bottlenecks on the warehouse floor while ensuring quantity issues are properly documented and resolved.

Automatic putaway creation

After receipt posting, Boltrics automatically generates putaway activities for the warehouse.

This means:

• No manual creation of putaway tasks
• Clear next steps for warehouse staff
• A streamlined transition from receiving to storage

By connecting scanner-based receiving directly to warehouse activities, Boltrics reduces errors and eliminates process gaps between inbound and putaway.

Why scanner-based receiving matters

Using scanners within Boltrics 3PL provides:

• Real-time inventory accuracy
• Structured inbound status tracking
• Photo documentation and checklists
• Automated deviation management
• Seamless integration with Business Central

For 3PL warehouses, this creates a controlled, auditable inbound workflow that supports both operational efficiency and client transparency.

If you’re implementing or optimizing Boltrics WMS for Microsoft Dynamics 365 Business Central, understanding this receiving flow is foundational before moving into more advanced automation or scanning processes.

For more Boltrics 3PL and Business Central how-to content, explore our full video series on Boltrics’ 3PL warehouse operations and logistics workflows.

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