How to Manually Receive Goods in Boltrics WMS for Business Central

In warehouses using Boltrics WMS, scanner-based receiving is often the fastest way to process inbound shipments. But there are situations where manual receiving is necessary — whether for exception handling, system configuration, low-volume environments, or administrative review.

Understanding how manual receiving works in Boltrics WMS for Microsoft Dynamics 365 Business Central gives warehouse teams greater control and visibility into receipt documents, quantities, and pallet-level details before inventory is posted.

In this walkthrough, we break down the manual receiving process step by step — from reviewing receipt headers and lines to posting handling units (pallets) into inventory and completing putaway warehouse activities.

When manual receiving is used in Boltrics WMS

While many 3PL operations rely on handheld scanners for speed and accuracy, manual receiving remains an important workflow for:

• Reviewing inbound documentation before posting
• Adjusting quantities at the pallet level
• Handling exceptions or discrepancies
• Lower-volume warehouse environments
• Administrative control and oversight

Manual receiving provides deeper visibility into the receipt document structure inside Business Central before inventory becomes available.

Reviewing the receipt document structure

The process begins by opening the Receipt List and selecting the appropriate document.

Daniel walks through the key components of the receipt, including:

Receipt header overview

The header provides high-level logistics information such as:

• Arrived date
• Departed date
• Vendor or customer information
• Overall receipt status

These fields provide operational context before any inventory is posted.

Receipt lines overview

The lines section is where item-level detail is managed. Users can review:

• Ordered quantity
• Received quantity
• Outstanding quantity
• Handling units (pallet references)

Understanding the difference between ordered, received, and outstanding quantities is critical for maintaining accurate inventory and avoiding over- or under-posting.

Managing handling units before posting

One of the key advantages of manual receiving is the ability to manage handling units directly within the receipt document.

Before posting to inventory, users can:

• Review pallet-level detail lines
• Adjust quantities as needed
• Confirm what will be posted
• Validate accuracy against physical goods

This level of control is particularly valuable in 3PL environments where billing, traceability, and inventory precision matter.

Created vs. posted: What it means

During the walkthrough, Daniel explains the difference between “created” and “posted” handling units.

• Created handling units exist within the document but are not yet reflected in inventory.
• Posted handling units are officially added to inventory in Business Central.

This distinction helps prevent premature inventory updates and ensures warehouse teams validate quantities before affecting stock levels.

Posting handling units into inventory

Once quantities are verified, users can post the handling units into inventory.

At this stage:

• Inventory levels are updated in Business Central
• Receipt statuses move forward
• The system prepares for warehouse putaway processing

This transition marks the official move from receipt review to inventory availability.

Completing putaway warehouse activities

After posting, Boltrics automatically generates putaway warehouse activities.

Users can then:

• Review the generated warehouse tasks
• Post putaway activities
• Confirm storage locations

This ensures goods are moved from staging into their assigned warehouse locations, completing the inbound process.

Manual receiving vs. scanner receiving

Manual receiving offers more document-level control, while scanner-based receiving emphasizes speed and real-time execution on the warehouse floor.

If you’re looking for a walkthrough of scanner-based workflows, see our complete guide to scanner receiving in Boltrics WMS.

Both processes ultimately support the same goal: accurate inventory and controlled inbound operations inside Microsoft Dynamics 365 Business Central.

Bringing it all together

Manual receiving in Boltrics WMS provides flexibility and control for warehouses that need detailed oversight of inbound documents and pallet quantities before posting inventory.

By understanding receipt headers, quantity fields, handling units, and warehouse activities, organizations can:

• Maintain accurate stock levels
• Prevent posting errors
• Improve inbound documentation control
• Support structured 3PL billing processes

Whether used as a primary workflow or as an exception process alongside scanner receiving, manual receiving remains an important part of a well-structured Boltrics WMS implementation.

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